Project Frequently Asked Questions

The following questions and answers are intended to help stakeholders understand how the CECRIS solution will work and how the project will deploy the solution. If you have a question that you do not see in this list, please submit your inquiry to CECRISinfo@dss.ca.gov.

  1. What is CECRIS?
  2. What improvements should users expect to see with the implementation of CECRIS?
  3. When will CECRIS be available for use?
  4. Will there be CECRIS training for users?
  5. When and where and will this training be conducted to all 58 counties?
  6. How are the needs of the counties being collected and incorporated into the CECRIS design?
  7. Who do I contact if I have additional questions concerning CECRIS?
  8. Is the State going to pull over information from the existing County Expense Claims when we move to CECRIS?
  9. Will we be able to compare, contrast and analyze between prior years and prior quarters within CECRIS?
  10. Will outputs of reports be available in Excel, Access, and PDF formats?
  11. Will we have the ability to upload data instead of manually keying it?
  12. Will we be able to input our claim and finalize it by some sort of "Submit" button?
  13. Will there be e-signing capabilities for approvals, to conserve paper, and improve efficiency?
  14. How many users are we able to create or have for CECRIS?
  15. Do we have the ability to create users with just "view reports only" capabilities, so they do not have access to input information?
  16. Will CECRIS users be assigned system access and roles by CDSS or will the county have an administrator to add and delete users?
  17. Will the updated PIN lists, Program Code Descriptions, and County Fiscal Letters Claiming Instructions be available within CECRIS, possibly integrated, and have the ability to export in Excel, Access, Word, or PDF formats?

Q1:   What is CECRIS?
A1:   The County Expense Claiming and Reporting Information System (CECRIS) is the new county claiming system being developed by the California Department of Social Services. CECRIS replaces CEC and CA800 systems and processes.
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Q2:   What improvements should users expect to see with the implementation of CECRIS?
A2:  
  • Streamlined submission and processing of county claims
  • Reduced manual processes and work-arounds that are susceptible to errors
  • One access point for both claim types: Administrative Expense (CEC) and Assistance (CA800)
  • Advanced data validation checks, help functions and system controls
  • Ability to upload data and attach documents
  • Centralized data repository
  • Improved ability to meet federal and state reporting requirements
  • Enhanced data security, data accuracy and integrity
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Q3:   When will CECRIS be available for use?
A3:   The project schedule is regularly updated. Please refer to the Product Roadmap in the Project Status, Events and Updates section of this website.
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Q4:   Will there be CECRIS training for users?
A4:   Yes, there will be training on the use of the application.
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Q5:   When and where will training be provided to counties?
A5:   Training to the counties will be scheduled in accordance with the release schedule in the Product Roadmap. It will be provided online and will include videos and other user tools.
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Q6:   How are the needs of the counties being collected and incorporated into the CECRIS design?
A6:   The CECRIS team is working with a representative group of county subject matter experts (SMEs) identified by the California Welfare Directors Association (CWDA). These individuals represent a variety of county type, sizes, and the consortia system they use. Additionally, CECRIS has a dedicated SME, with experience as a county claim preparer, advising the CECRIS Development Team in the design of the application. Finally, from time-to-time the CECRIS product is shared with other groups for feedback, such as the CEC/CA800 Users Group.
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Q7:   Who do I contact if I have additional questions concerning CECRIS?
A7:   You may direct your questions to the CECRIS email account: CECRISinfo@dss.ca.gov
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Q8:   Is the State going to pull over information from the existing County Expense Claims when we move to CECRIS?
A8:   No, we are not migrating data. However, nine years of historical data will be held in a repository (FoxPro) to allow state and county users to perform trend analysis.
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Q9:   Will we be able to compare, contrast and analyze between prior years and prior quarters within CECRIS?
A9:   Yes, once claims have been submitted in CECRIS then counties will be able to compare, contrast and analyze between prior years and prior quarters. However, not initially since we will not be migrating legacy claim data.
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Q10:   Will outputs of reports be available in Excel, Access, and PDF formats?
A10:   yes, as claims are entered, data will be available in Excel and PDF formats.
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Q11:   Will we have the ability to upload data instead of manually keying it?
A11:   Yes, users will have the ability to upload select data via XML and Excel. Manual entry of data will also be an option.
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Q12:   Will we be able to input our claim and finalize it by some sort of "Submit" button?
A12:   Yes, users will be able to submit their claims via a “Submit” button and will receive confirmation that the claim submission was successful.
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Q13:   Will there be e-signing capabilities for approvals, to conserve paper, and improve efficiency?
A13:   This functionality will not be included in the initial release of the CECRIS claiming functionality but is planned for a later release.
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Q14:   How many users are we able to create or have for CECRIS?
A14:   CECRIS can accommodate thousands of users. The number of users allowed for a county should be ample to meet the county needs.
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Q15:   Do we have the ability to create users with just "view reports only" capabilities, so they do not have access to input information?
A15:   Yes, "View Only" users are planned for CECRIS.
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Q16:   Will CECRIS users be assigned system access and roles by CDSS or will the county have an administrator to add and delete users?
A16:   At this time, access to CECRIS is provided by CDSS, as are the specific user roles. The goal is to have a local county administrator provide CECRIS access and roles for their county personnel.
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Q17:   Will the updated PIN lists, Program Code Descriptions, and County Fiscal Letters Claiming Instructions be available within CECRIS, and available for download in Excel, Access, Word, or PDF formats?
A17:  
  • PIN lists – Yes
  • Program Code Descriptions – Yes
  • County Fiscal Letters (CFLs) Claiming Instructions - No, CFL’s will not be housed within CECRIS. CECRIS will have a link that will take you to the CFL page within the CDSS website.
  • Data will be available in Excel and/or PDF formats.
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