| Q1:
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What is CECRIS?
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| A1:
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The County Expense Claiming and Reporting Information System (CECRIS) is the new county claiming system being developed by the California Department of Social Services. CECRIS replaces CEC and CA800 systems and processes.
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| Q2:
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What improvements should users expect to see with the implementation of CECRIS?
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| A2:
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- Streamlined submission and processing of county claims
- Reduced manual processes and work-arounds that are susceptible to errors
- One access point for both claim types: Administrative Expense (CEC) and Assistance (CA800)
- Advanced data validation checks, help functions and system controls
- Ability to upload data and attach documents
- Centralized data repository
- Improved ability to meet federal and state reporting requirements
- Enhanced data security, data accuracy and integrity
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| Q3:
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When will CECRIS be available for use?
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| A3:
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The project schedule is regularly updated. Please refer to the Product Roadmap in the Project Status, Events and Updates section of this website.
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| Q4:
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Will there be CECRIS training for users?
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| A4:
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Yes, there will be training on the use of the application.
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| Q5:
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When and where will training be provided to counties?
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| A5:
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Training to the counties will be scheduled in accordance with the release schedule in the Product Roadmap. It will be provided online and will include videos and other user tools.
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| Q6:
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How are the needs of the counties being collected and incorporated into the CECRIS design?
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| A6:
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The CECRIS team is working with a representative group of county subject matter experts (SMEs) identified by the California Welfare Directors Association (CWDA). These individuals represent a variety of county type, sizes, and the consortia system they use. Additionally, CECRIS has a dedicated SME, with experience as a county claim preparer, advising the CECRIS Development Team in the design of the application. Finally, from time-to-time the CECRIS product is shared with other groups for feedback, such as the CEC/CA800 Users Group.
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| Q7:
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Who do I contact if I have additional questions concerning CECRIS?
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| A7:
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You may direct your questions to the CECRIS email account: CECRISinfo@dss.ca.gov
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| Q8:
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Is the State going to pull over information from the existing County Expense Claims when we move to CECRIS?
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| A8:
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No, we are not migrating data. However, nine years of historical data will be held in a repository (FoxPro) to allow state and county users to perform trend analysis.
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| Q9:
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Will we be able to compare, contrast and analyze between prior years and prior quarters within CECRIS?
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| A9:
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Yes, once claims have been submitted in CECRIS then counties will be able to compare, contrast and analyze between prior years and prior quarters. However, not initially since we will not be migrating legacy claim data.
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| Q10:
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Will outputs of reports be available in Excel, Access, and PDF formats?
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| A10:
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yes, as claims are entered, data will be available in Excel and PDF formats.
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| Q11:
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Will we have the ability to upload data instead of manually keying it?
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| A11:
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Yes, users will have the ability to upload select data via XML and Excel. Manual entry of data will also be an option.
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| Q12:
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Will we be able to input our claim and finalize it by some sort of "Submit" button?
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| A12:
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Yes, users will be able to submit their claims via a “Submit” button and will receive confirmation that the claim submission was successful.
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| Q13:
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Will there be e-signing capabilities for approvals, to conserve paper, and improve efficiency?
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| A13:
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This functionality will not be included in the initial release of the CECRIS claiming functionality but is planned for a later release.
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| Q14:
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How many users are we able to create or have for CECRIS?
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| A14:
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CECRIS can accommodate thousands of users. The number of users allowed for a county should be ample to meet the county needs.
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| Q15:
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Do we have the ability to create users with just "view reports only" capabilities, so they do not have access to input information?
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| A15:
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Yes, "View Only" users are planned for CECRIS.
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| Q16:
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Will CECRIS users be assigned system access and roles by CDSS or will the county have an administrator to add and delete users?
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| A16:
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At this time, access to CECRIS is provided by CDSS, as are the specific user roles. The goal is to have a local county administrator provide CECRIS access and roles for their county personnel.
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| Q17:
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Will the updated PIN lists, Program Code Descriptions, and County Fiscal Letters Claiming Instructions be available within CECRIS, and available for download in Excel, Access, Word, or PDF formats?
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| A17:
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- PIN lists – Yes
- Program Code Descriptions – Yes
- County Fiscal Letters (CFLs) Claiming Instructions - No, CFL’s will not be housed within CECRIS. CECRIS will have a link that will take you to the CFL page within the CDSS website.
- Data will be available in Excel and/or PDF formats.
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| Q18:
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What is the new CECRIS PIN and Time Study Code format?
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| A18:
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Below is a graphic that should answer all of your questions regarding the new CECRIS Time Study Codes (TSCs) and Program Identifier Number (PIN).
New digits added to the TSC and PIN have been identified in red in the blue boxes. In the white boxes, you can see the resulting sample TSC and PIN.
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| Q19:
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When we create a Mock Claim in CECRIS, is it going to be a permanent record in CECRIS or is it a temporary record as scenarios that can be deleted?
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| A19:
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- We are exploring having counties use a non-Production environment such as the CECRIS Training environment so that the mock claims will not affect Production data (e.g., allocation balances).
- The Mock Claims would be created and maintained by the county but never be submitted to CDSS.
- If the county saved the mock claim there would be a record in the training environment.
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| Q20:
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Will the information in the Mock Claim be available for County Access only, or will it also be available to others including CDSS?
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| A20:
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- Other counties would not be able to view your Mock Claims.
- A CDSS system Administrator would have access to the training environment in order to update the claim templates.
- You could download the output reports, save to location outside CECRIS and clear the data in the claim.
Note: We are still working on solutions for Mock Claims and the above is one option. We will gather additional requirements from the Stakeholders when we are ready to work on the Mock Claim development.
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| Q21:
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When will Mock Claim functionality be available?
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| A21:
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Mock Claim Functionality will be rolled out as part of CECRIS Release 5.0
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