Vendor Information

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  1. Notice:  Fee Structure for Vendors
  2. State of Emergency Waiver Information / PINs
  3. NEW! The ACS Now Accepts Online Payments for Vendor Applications and Request for Course Approvals
  4. Application Processing
  5. Vendor Resources
  6. Core of Knowledge Curricula

Stay Informed: Fee Structure for Vendors

PIN 21-11-CCLD – (Changes to Administrator Certification Program Fees)

In accordance with Assembly Bill (AB) 135, an increase to the Administrator Certification Program fees is effective July 1, 2022. The fee changes include increases to existing fees for processing Initial and Continuing Education Training Program vendor applications and new fees for processing Continuing Education Training Program course applications. Refer to PIN 21-11-CCLD, for additional information about fee changes.

Initial Certification Training Program (ICTP) Vendor Application Fee Increases

The non-refundable fees for processing ICTP vendor applications are as follows:

These fees reflect an annual 10 percent increase from the base fee ($150), not to exceed a total of 40 percent over a four-year period.

  • Year 1: Effective July 1, 2021
    • Initial Application: $165
    • Renewal Application: $165
  • Year 2: Effective July 1, 2022
    • Initial Application: $180
    • Renewal Application: $180
  • Year 3: Effective July 1, 2023
    • Initial Application: $195
    • Renewal Application: $195
  • Year 4: Effective July 1, 2024
    • Initial Application: $210
    • Renewal Application: $210

The application fee applies to each vendor application for each facility type.

Continuing Education Training Program (CETP) Vendor Application Fee Increases

The non-refundable fees for processing CETP vendor applications are as follows:

These fees reflect an annual 10 percent increase from the base fee ($100), not to exceed a total of 40 percent over a four-year period.

  • Year 1: Effective July 1, 2021
    • Initial Application: $110
    • Renewal Application: $110
  • Year 2: Effective July 1, 2022
    • Initial Application: $120
    • Renewal Application: $120
  • Year 3: Effective July 1, 2023
    • Initial Application: $130
    • Renewal Application: $130
  • Year 4: Effective July 1, 2024
    • Initial Application: $140
    • Renewal Application: $140

Continuing Education Training Program Vendor Course Application Fees

A non-refundable processing fee of $10 per unit (or hour) is required for course processing. Course fees apply only to Continuing Education Training Program courses.

  • Example: A vendor submits a new course request for a three-hour CETP course. Three (3) hours/units multiplied by $10 equals $30. The vendor course fee is $30.

The law makes no distinction between the course delivery method (in-person or online) and the fee.

The ACS has developed a Frequently Asked Questions (FAQ) resource for vendors. If you have any questions regarding fee changes, please submit your questions to ACSVendorInfo@dss.ca.gov.

CA State of Emergency and COVID-19 Waiver Information and Resources for Vendors

Introduction

The Administrator Certification Section Vendor Support and Review Unit is acting quickly to provide the vendor community with updated information as it becomes available.  We appreciate your patience as we work through this unprecedented time, together.  See the Community Care Licensing Division (CCLD) webpage to stay current on CCLD general information related to COVID-19.

Relevant Provider Information Notices (PINs)

There are several Provider Information Notice (PIN)s related to waivers of ACS licensing requirements due to State of Emergency and COVID-19.  They are listed below in order of release with the most current being first.

  • PIN 22-21-ASC – Governor’s Executive Order N-11-22 Regarding Coronavirus Disease 2019 (Covid-19) and the Expiration of Covid-19 Waivers
    • This PIN supersedes PIN 22-12-ASC
  • PIN 22-12-ASC – Governor’s Executive Order N-04-22 Regarding Coronavirus Disease 2019 (Covid-19) and the Expiration of Covid-19 Waivers
  • PIN 21-24-CCLD – Governor’s Executive Order N-21-21 Regarding Coronavirus Disease 2019 (Covid-19) and the Expiration of Statewide Waivers in the Administrator Certification Program
    • This PIN supersedes PIN 21-18-CCLD
  • PIN 21-18-CCLD – Governor’s Executive Order N-12-21 Regarding Coronavirus Disease 2019 (Covid-19) and Expiration of Statewide Waivers in the Administrator Certification Program
    • This PIN supersedes PIN 21-10-CCLD and PIN 20-28-CCLD

Extended: Administrator Certification Program Waivers

On June 17, 2022, Governor Newsom issued Executive Order (EO) N-11-22, which extends the CDSS’ waiver authority issued pursuant to the Governor’s March 4, 2020 Proclamation of a State of Emergency.  Any facility operating under a waiver pursuant to this provision may operate pursuant to such a waiver through the expiration as set forth by California Department of Social Services or through the duration of this emergency, whichever occurs first. Please refer to PIN 22-21-ASC for additional information.

General Waiver Information

Introduction:  Pursuant to the Governor’s Proclamation as set forth in PIN 20-04-CCLD dated March 6, 2020, the California Department of Social Services (CDSS) announced statewide waivers for certain licensing requirements, without the need for licensees, home care organizations and/or aides, administrators, or administrator certification training vendors to make an individual request, and subject to the following Waiver Terms and Conditions set forth in this PIN.

On April 2, 2020, the CDSS released the PIN 20-09-CCLD which further clarifies the Waiver Terms and Conditions related to the Community Care Licensing Division (CCLD) waivers. This PIN includes waiver information related to the Administrator Certification Program (ACP).  (Note: The Administrator Certification Section (ACS) oversees the Administrator Certification Program.)

Purpose:  The purpose of this information is to support vendors, who wish to participate in the ACP waiver, in meeting the terms and conditions associated with the waiver.

Instructions:  The following templates or vendor-developed replica document shall be completed, submitted, and retained as instructed to meet the ACP waiver requirements.

Resources

New! The ACS Now Accepts Online Payments for Vendor Applications and Request for Course Approvals

Processing fees for Vendor/Renewal Applications and Request for Course Approvals can now be paid via credit card on the Vendor Automation Platform. Please note that online payments are not available for applications submitted via postal mail. For additional information, please refer to the section below.

Vendor Information – Application Processing

The ACS encourages vendors to submit vendor applications, course requests, change of instructor requests, rosters, etc., using the Vendor Automation Platform.   The platform allows vendors to track submissions and receive ACS notices confirming the transaction.

Registering to access the system is free and easy.  A one-time registration for your vendorship will be required upon your first use of service.  Registering for an account does not mean you are an approved vendor.

If you have questions or wish to share feedback on the Vendor Automation Platform, contact the Administrator Certification Section – Vendor Support and Review Unit at: ACSVendorInfo@dss.ca.gov.

Click the following link to register and sign-in to the platform:

Vendor Automation Platform

Application Processing Fees

Credit card payments for application processing fees are only available for applications submitted online through the Vendor Automation Platform.  For any Vendor Applications or Request for Course Approvals submitted via postal mail, please send a check or money order with the corresponding Notice of Payment Information below.

Note:  Paper applications with identifying vendor information must be mailed to the ACS at:

CDSS – ACS
744 P Street, MS 9-17-47
Sacramento, CA 95814
ATTN: Vendor Support and Review Unit

If you have questions or wish to share feedback on the service, contact Michael Estioko at:   Michael.Estioko@dss.ca.gov

Vendor Resources

For general information or questions, contact the Vendor Help Desk:
ACSVendorInfo@dss.ca.gov

Core of Knowledge Curricula