INSPECTION PROCESS PROJECT

About the Inspection Process Project

The Community Care Licensing Division (CCLD) is focusing its efforts on three priority areas: prevention, compliance and enforcement.

Prevention
Enhancing technical support to licensees from LPAs and the Technical Support Program; developing resource guides and trainings for licensees and potential licensees; and deploying online resources, including quarterly updates and provider information notices.
Compliance
Creating clear and consistent expectations for licensees to address issues in real-time to ensure the health and safety of the individuals that are served and provide technical assistance to licensees on statutory and regulatory requirements.
Enforcement
Providing LPAs with a compendium of inspection tools to ensure inspections are thorough and consistent; bolstering the LPA Training Academies; and deploying ongoing staff training and data analytics to target resources in priority areas. 

Improving the effectiveness and quality of the inspection process, which includes developing and deploying comprehensive, data-driven inspection tools is essential to these efforts. CCLD is starting with the development and deployment of tools for the Adult and Senior Care (ASC) Program and will subsequently complete tools for the Children's Residential and Child Care programs.

Inspection Project Vision

Inspection Process Vision Presentation (December 2017 Stakeholder Meetings)

Inspection Process Vision Overview (December 2017 Stakeholder Meetings)

Adult and Senior Care

Senior Care Domains

The Senior Care inspection tools contain requirements in the following licensing domains:   

  • Operational Requirements: plan of operation, required insurances, fire clearance, etc.
  • Physical Plant/Environmental Safety: facility maintenance, living accommodations, storage space, etc.
  • Staffing: administrator presence, sufficient staffing, night supervision, etc.
  • Personnel Records/Staff Training: criminal record clearance/exemption, training, etc.
  • Resident Rights/Information: resident councils, family councils, resident rights, etc.
  • Resident Records/Incident Reports: admission agreements, register of residents, etc.
  • Food Service: meal requirements, food supply, menus, food preparation, etc.
  • Planned Activities: resident participation, community-centered activities, etc.
  • Incidental Medical and Dental: plan for incidental medical and dental care, medications, etc.
  • Residents with Special Health Needs: hospice care, residents with dementia, postural supports, etc.
  • Disaster Preparedness: emergency plan/disaster & mass casualty plan, etc.


Senior Care Inspection Tool Pilot

Thank you to all of those that submitted comments and feedback for the draft tools and pilot plan. The comprehensive and specialty tools have been consolidated into one document, in which items from the specialty tools are indicated with a tan background. Below you will find the revised pilot plan, tools, operations manual and supplemental materials for the pilot. The original draft documents are provided below for reference.

Revised Documents for the Pilot
Pilot Plan
Pilot Operations Manual

Operations Manual Support Material
FAS Inspection Tool Manual
Entrance Conference Worksheet-RCFE
Facility Inspection Checklist-RCFE
Resident Interview Questions
Staff Interview Questions

RCFE Tools
RCFE Pre-Licensing Tool
RCFE Comprehensive and Specialty Tools

Licensee Surveys
Licensee Survey for Pre/Post-Licensing Inspections
Licensee Survey for Comprehensive Inspections

Draft Pilot Plan
Senior Care Inspection Tool Pilot Plan

Draft RCFE Tools
RCFE Pre-Licensing Tool
RCFE Post-Licensing Tool
RCFE Comprehensive Tool
RCFE Specialty Food Services Tool
RCFE Specialty Planned Activities Tool
RCFE Specialty Disaster Preparedness Tool
RCFE Specialty Resident Rights Tool
RCFE Specialty Residents with Special Health Needs Tool
RCFE Specialty Staffing Tool
RCFE Specialty Physical Plant and Environmental Safety Tool
RCFE Specialty Operational Requirements Specialty Tool
RCFE Specialty Personnel Records/Staff Training Specialty Tool
RCFE Specialty Resident Records/Incident Reports Specialty Tool
RCFE Specialty Incidental Medical and Dental Specialty Tool

Child Care

The Child Care Interim Standard Tools contain requirements in the following licensing domains:   

  • Care and Supervision: protecting children in care, monitoring food intake or special diets, assistance in diapering, toileting, dressing, grooming, other personal hygiene needs, taking medication, etc.    
  • Children's Records: documentation on special diet or medical needs, individual development plans, etc.
  • Personal Rights: children's personal rights
  • Physical Plant: furniture, toys, flooring, cleanliness, etc.
  • Reporting Requirements: reporting incidents, etc.
  • Staff Records: staff experience, qualifications, training, general information applicable to staff, etc.
  • Staffing Ratio: staffing ratios per number of children in care
  • Toddler Component: children 18 months to three years of age


Child Care Interim Standard Tool Pilot

We invite you to participate in the process to improve the draft tools and process documents by sending your comments and feedback to inspectionprocess@dss.ca.gov by November 1st,  2018. Tools and process documents will be posted as they are completed. This is the first of several opportunities to participate in the shaping of the Child Care Inspection Tools.

Child Care Interim Standard Tool Pilot Presentation (September 2018 Stakeholder Meeting)