Administrator Certification

 

Fee Increases for Administrators and Vendors

PIN 21-11-CCLD – (Changes to Administrator Certification Program Fees)

In accordance with Assembly Bill (AB) 135, an increase to the Administrator Certification Program fees is effective July 1, 2022.  The fee changes include increases to existing fees for processing Initial and Continuing Education Training Program vendor applications and increases to existing fees for processing new and renewal Administrator certification applications.  New fees will be assessed for the ACS exam and vendor course application processing.  Refer to PIN 21-11-CCLD for additional information about fee changes.

 

The ACS has developed Frequently Asked Questions (FAQ) resources for administrator applications, the administrator certification examination, and vendors.  If you have any questions regarding fee increases, please submit your questions to the corresponding email address listed below:

Provider Information Notices (PINs)

The following are additional Provider Information Notices (PINs) related to waivers of ACS licensing requirements due to the State of Emergency and COVID-19.  They are listed below in order of release with the most current being first.

  • PIN 22-30-ASC – End of State of Emergency related to Coronavirus Disease 2019 (COVID-19) and Expiration of COVID-19 Waivers
    • This PIN supersedes PIN 22-21-ASC
  • PIN 22-21-ASC – Governor’s Executive Order N-11-22 Regarding Coronavirus Disease 2019 (Covid-19) and the Expiration of Covid-19 Waivers
    • This PIN supersedes PIN 22-12-ASC
  • PIN 22-12-ASC – Governor’s Executive Order N-04-22 Regarding Coronavirus Disease 2019 (Covid-19) and the Expiration of Covid-19 Waivers
  • PIN 21-24-CCLD - Governor’s Executive Order N-21-21 Regarding Coronavirus Disease 2019 (Covid-19) and the Expiration of Statewide Waivers in the Administrator Certification Program
    • This PIN supersedes PIN 21-18-CCLD
  • PIN 21-18-CCLD - Governor’s Executive Order N-12-21 Regarding Coronavirus Disease 2019 (Covid-19) and Expiration of Statewide Waivers in the Administrator Certification Program
    • This PIN supersedes PIN 21-10-CCLD and PIN 20-28-CCLD
  • PIN 21-10-CCLD - Updated Statewide Waiver and Guidance for Administrator Certification Program Due to Coronavirus Disease 2019 (COVID-19)
    • This PIN supersedes PIN 20-28-CCLD
  • PIN 20-28-CCLD - Updated Statewide Waivers for Administrator Certification Program Due to Coronavirus Disease 2019 (COVID-19).
    • This PIN supersedes PIN 20-15-CCLD
  • PIN 20-15-CCLD - Updated Statewide Waivers for Administrator Certification Program Due to Coronavirus Disease 2019 (COVID-19).
    • This PIN supersedes PIN 20-09-CCLD
  • PIN-20-09-CCLD - Updated Statewide Waivers for Licensing Requirements Due to Coronavirus Disease 2019 (COVD-19).
    • This PIN supersedes PIN 20-08-ASC
  • PIN 20-08-ASC - Statewide Waivers for Licensing Requirements Due to Coronavirus 2019 (COVID-19).

Expiration of Administrator Certification Program Waivers

On October 17, 2022, Governor Newsom issued an announcement that the COVID-19 State of Emergency (SOE) will end on February 28, 2023.  As a result, effective March 1, 2023, facilities operating under a waiver pursuant to the SOE will no longer be permitted to operate under the CDSS COVID-19 waivers that were extended under the Governor’s Executive Order N-11-22, dated June 17, 2022.

Effective March 1, 2023, prospective and Current Certified Administrators of Adult Residential Facilities; Group Homes; Residential Care Facilities for the Elderly; Short-Term Residential Therapeutic Programs; and Program Training Vendors must resume the following:

  • Prospective Administrators must complete an Initial Certification Training Program (ICTP) via Department-approved live training.
  • Administrators seeking recertification, must meet the 40-hour continuing education requirement by completing at least 20 hours of in-person courses.
  • Current Department-approved Vendors cannot provide Department-approved courses via live-stream that are required to be held in-person. This includes ICTP and Continuing Education Training Program (CETP) course offerings.

Please refer to PIN 22-30-ASC: END OF STATE OF EMERGENCY RELATED TO CORONAVIRUS DISEASE 2019 (COVID-19) AND EXPIRATION OF COVID-19 WAIVERS for additional information.

About ACS

The Administrator Certification Program is legislatively mandated and designed to help ensure that prospective and existing administrators of residential facilities have the requisite initial and continuing training to appropriately care for facility residents.  Administrators are individuals designated by licensees to act on behalf of the licensee in the overall management of their facilities.  Licensees and administrators may be one and the same person.

The Administrator Certification Program only applies to the following facility types:

  • Adult Residential Facilities
  • Residential Care Facilities for the Elderly (Assisted Living Facilities or Board and Care Homes)
  • Group Homes
  • Short-Term Residential Therapeutic Programs

The Administrator Certification Program is administered by the Administrator Certification Section (ACS) of the Community Care Licensing Division, Policy, Training and Quality Improvement Branch. The ACS staff process applications for administrator certification and also approve/disapprove training vendors and their proposed courses.

Newsletter and Notices

Laws and Regulations

Laws re:  Administrator Certification (Health & Safety Code 1522.41 for GH and STRTP; 1562.3 for ARF; 1569.616 for RCFE)

Regulations re:  Administrator Certification re: Administrators and Vendors

The historical rulemaking file for the regulation updates can be found at:

Contact Us

Community Care Licensing Division
Administrator Certification Section (ACS)
744 P Street, MS 9-17-47
Sacramento, CA. 95814
Mainline Phone: 916-653-9300
E-mail Inbox: AdminCertInfo@dss.ca.gov


Stay Informed: Updates to the ACS Mainline


Effective September 1, 2022 the ACS will be changing the ACS Mainline Phone hours from 8:00 a.m. – 5:00 p.m. to 8:00 a.m. – 12:00 p.m. To speak to a live operator, please call between the hours of 8:00 a.m. – 12:00 p.m. Monday – Friday.


*Please note that ACS does NOT accept applications, payments, or other documents on a walk-in basis. Currently, initial and renewal applications for administrator certification must be sent via postal mail. Vendors may upload their documents through Automation.