Administrator Information

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1. New Fee Structure Notice: Exams and Certificate Processing
2. Administrator Certification Examination
3. Update: Administrator Certification Program Waivers
4. Notice: Change in Distribution Method of Administrator Certificates
5. Notice: Delinquency Fee
6. Notice: Continuing Education Units (CEU)
7. Resources: Administrators
8. Resources: Training Vendors and Courses
9. Resources: Application
10. Miscellaneous

Administrator Certification Application Fees

The non-refundable fees for processing initial and renewal administrator certification applications are as follows:

These fees reflect an annual 10 percent increase from the base fee ($100), not to exceed a total of 40 percent over a four-year period.

• Year 1:  Effective July 1, 2021
  • Initial Application: $110
  • Renewal Application: $110
• Year 2:  Effective July 1, 2022
  • Initial Application: $120
  • Renewal Application: $120
• Year 3:  Effective July 1, 2023
  • Initial Application: $130
  • Renewal Application: $130
• Year 4:  Effective July 1, 2024
  • Initial Application: $140
  • Renewal Application: $140

Administrator Certification Examination Fees

The non-refundable fee for the administrator certification examination is as follows: The administrator certification examination fee is $100 and includes three (3) attempts.

The ACS has developed Frequently Asked Questions (FAQ) resources on fees for administrator applications and the administrator certification examination.  If you have any questions regarding fee increases, please submit your questions to the corresponding e-mail address listed below:

• For Examination information, please contact ACSExamInfo@dss.ca.gov

Notice:  Change in Distribution Method of Administrator Certificates

Prospective and renewing administrators must include their e-mail address on their Application for Administrator Certification, form LIC 9214 to ensure delivery of their administrator certificate via e-mail.

Beginning July 1, 2021, the ACS will distribute administrator certificates in a locked portable document format (PDF) via e-mail to certified administrators with an e-mail address on file.  Administrators without an e-mail address on file will receive a hard copy certificate by mail.

The ACS has addressed this in PIN 21-09-CCLD - Administrator Certification Section: Change in Distribution Method of Administrator Certificates.

Notice:  Delinquency Fee

Effective January 1, 2021, payment of a non-refundable delinquency fee of three hundred dollars ($300) will be required (as specified in regulations) in the following situations:

• When an application for recertification is received after the certificate expiration date
• When an incomplete application for recertification is received prior to the certificate expiration date, but the application does not become complete until after the certificate expiration date

An application to recertify a certificate which has been expired for four or more years will not be accepted, as the applicant must take the appropriate ICTP course again.

Notice:  CEUs

Beginning January 1, 2016, only CEU courses approved by CDSS (or Regional Centers, where applicable) may be taken for credit toward administrator certificate renewal requirements.  See sections 84064.3(b) (GH), 85064.3(b) (ARF) or 87407(b) (RCFE) of the updated regulations for details.

Resources:  Administrators

• Regulations re: Administrator Qualifications, Duties and Certification Regulations
• Laws re: facility operations (California Community Care Facilities Act) (H&SC 1500 et seq) for ARF and GH, STRTP; Residential Care Facilities for the Elderly (H&SC 1569 et seq).
• Evaluator Manual - Appendices (including Implementation Plans for Chaptered Legislation)
• Previous Years - Chaptered Legislation & Implementation Plans
• Provider Information Notices (PINs)

Resources:  Training Vendors and Courses

The ACS supports administrators in meeting initial and continuing education certification training requirements through the Core of Knowledge curriculum and the posting of a list of third-party administrator training vendors.

The ACS has a NEW resource for administrators; a comprehensive list of approved administrator training courses.  Administrators can now review course lists by program to determine what courses best meet their training needs.  Administrators can then contact the vendor for more information.  Until further notice, course lists will be updated on a weekly basis.

• Core of Knowledge charts: ARF, GH, RCFE, STRTP
• List of Approved Vendors and Courses
• Frequently Asked Questions (FAQs) on List of Approved Courses

Resources:  Application

• How to Become a Certified Administrator
• Extension Request
• Background Check Instructions
• Administrator Certification Renewal Process
• Initial Application Expedited Process

Note:  Mail services that provide delivery confirmation for administrator applications is recommended.

Miscellaneous

• Active Certificates & Pending Application List
• Address Change/Name Changes/Replacement Certificate