Housing and Homelessness Data Reporting Solution (HHDRS)
Background
Currently, CDSS collects program data for housing and homelessness programs from grantees via Microsoft Excel workbooks. As the number of grantees and volume of data has increased over the years, there is a need for more advanced technological tools to collect, process, analyze, and visualize this data. To this end, CDSS is implementing the Housing and Homelessness Data Reporting Solution (HHDRS).
Goals, Objectives, and Key Features
The goal of HHDRS is to enable HHD grantees to report information into one seamless software solution that will be accessible to HHD and grantee counterparts. This system is being designed to replace reports currently being submitted via Excel workbooks for the following programs:
- Home Safe
- Housing and Disability Income Advocacy Program (HDAP)
- Bringing Families Home (BFH)
- CalWORKs Housing Support Program (HSP)
HHDRS will use
Apricot 360, a secure, web-based cloud platform, to collect and store program data in a relational database. Each grantee will access the system through licenses provided by CDSS, allowing them to edit, submit updates, and track records in real time, with version control. Additionally, the platform will support bulk data uploads and provide tools for generating reports and visualizations, enabling grantees to analyze their program data effectively.
HHDRS Additional Information and Resources
Grantee Office Hours
To further support grantees, we are launching optional, weekly HHDRS Office Hours.
Bringing Families Home
April 29-June 10, 2025
Every Tuesday from 2-3pm
Register here: https://us02web.zoom.us/meeting/register/SG-Qu14UT6egDD4wC-ZvSw#/registration
Home Safe
May 1-June 12, 2025
Every Thursday from 2-3pm
Register here:https://us02web.zoom.us/meeting/register/Dn-WYMbeT-CKxJO2wNa__Q#/registration
HHDRS Training Registration
Training sessions on how to use HHDRS for staff who will be assigned licenses to the system are listed
below. To accommodate various schedules, we scheduled two training sessions per program. The training
sessions cover the same content and staff assigned licenses are only expected to attend one session for
each respective program they operate. Please register for your respective program using the registration
links below.
Home Safe
The following training is required for Home Safe Grantees who opt into the JUMP-Supported Import process.
Statio to HHDRS and Approval Process
Tuesday, May 6, 2024, 10-10:45am
Meeting Link: https://meet.google.com/xpu-wigj-tfn
HDAP
- Session A
- Monday June 16, 2025, 9:00-11:00am
https://us02web.zoom.us/webinar/register/WN_iAlk3rfgSOeawkKGtgMYsw
- Session B
- Wednesday June 18, 2025, 2:30-4:30pm
https://us02web.zoom.us/webinar/register/WN_Lk1xHpZHQU6ncZL6JNaynA
CalWORKs Housing Support Program
- Session A
- Thursday June 19, 2025, 9:00-11:00am
https://us02web.zoom.us/webinar/register/WN_M6dpRVZpRQ-VtVQzS4sQag
- Session B
- Monday June 23, 2025, 1:30-2:30pm
https://us02web.zoom.us/webinar/register/WN_qrXfVmIARi2UYhX4dexDgw
| Activity
|
Description
|
Timing
|
Business Discovery and System
Design
|
CDSS held three webinars and
received written feedback through an online survey.
Webinar attendance ranged from
30-40 participants. There were 50
responses to the survey across all
four programs.
|
August – September 2024
|
| User Acceptance Testing
|
There was a total of 37 testers who
tested the configured system in
December 2024 – January 2025.
|
December 2024 – January 2025
|
| Data Migration
|
• For Home Safe and BFH,
data submitted through FY
24-25 Q1 (up to September
30, 2024) will be migrated
to the system.
• For HDAP, data submitted
through FY 24-25 Q2 (up to
December 31, 2024) will be
migrated to the system.
• For HSP, data submitted
through June 30, 2025 will
be migrated.
|
• February 2025: Home Safe
and BFH
• March 2025: HDAP and HSP
|
| Training
|
Up to eight hours including live
training, review of videos, user
manuals and other materials.
|
April – July 2025
|
| Go Live
|
There will be two phases of Go Live
by program. More guidance will be
shared by CDSS in the coming
weeks. Please continue with
current data collection practices in
the meantime.
|
• May 1, 2025: Home Safe and
BFH Go Live
• July 1, 2025: CalWORKs
HSP, HDAP
|